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Table of Contents
Chapter 1
– Board of Directors
1.01
Board Code of Conduct (Updated 10/8/09; revised
5/7/2014)
1.02
Meetings of the Board of
Directors (Revised
5/7/2014; amended 5/11/17)
1.03
Director Job Description (Approved
6/7/2005; revised
5/7/2014)
1.04
Director Orientation & Development
(Approved 6/7/2005; revised
5/7/2014)
1.05
Vacancies on the Board of
Directors (Rescinded
6/3/2009)
Chapter 2 – Sunflower Governance
2.01
Policy Development (Approved 4/4/2006; revised
5/7/2014)
2.02
Fine Policy and Appeal Process
(Approved 9/30/2002; revised 7/8/2009,
5/7/2014, 3/9/2016)
2.03
Election of Board Members
Policy (Rescinded
2009)
2.04
Nominations Policy
(Approved 9/28/2005; Rescinded
5/7/2010)
2.05
Handling Member Complaints
(Approved 9/13/2006; revised 5/7/2010, 5/7/2014)
Chapter 3 – Sunflower Organization &
Management
3.01
Organizational Chart (Revised
7/2/2014)
3.02
Sun Catcher Policy (Approved
12/4/2002;
revised 7/2/2014)
3.03
General Manager/Board Relationship
(Approved 6/7/2005;
revised 7/2/2014)
3.04
General Manager Performance Evaluation
(Approved 6/7/2005;
revised 7/2/2014)
3.05
Strategic Plan and Mission Statement
(Approved 9/13/2006;
revised 7/2/2014, 4/15/2020
3.06
Bulletin Board Policy (Approved
1/10/2007; revised
7/2/2014, 5/13/2015, 2/13/2019)
3.07
General Manager Job
Description (Approved
1/7/2005; revised
7/2/2014)
3.08
Risk Management Policy (Approved 1/11/2012;
revised 7/2/2014)
3.09
Whistleblower Policy (Approved
1/11/2012; revised
7/2/2014)
Chapter 4 – Financial Management
4.01
Internal Controls (Approved
11/1/2005; revised 6/6/2012,
3/11/2015, 5/11/2016, 10/9/2019)
4.02
Procurement Policy (Approved 11/1/2005; revised
12/4/2013 and 5/13/2015;
Amended 1/11/2017; revised 10/9/2019, 6/16/21)
4.03
Investment Policy (Rescinded
8/5/09)
4.04
Assessment Collection Policy (Approved
9/6/2005; revised
5/1/2013, 8/12/2015,
3/9/2016)
4.05
Asset Disposal Policy (Approved 2/7/2006; revised
5/7/2010, 4/11/2018)
4.06
Reserve Fund Policy (Approved
3/1/2005; revised
6/6/2012, 7/13/2016)
4.07
Charter Club Request for Funds Policy
(Approved 8/15/2005; Rescinded 9/12/2018)
4.08
Banking Policy (Rescinded 6/3/2009)
4.09
Records Retention Policy
(Approved 6/20/2006)
4.10
Money_Management_Policy
(Adopted 8/5/2009, Revised 4/6/2011, 3/9/2016,
12/14/2016, 4/10/2019)
Chapter 5 –
Personnel Management
5.01
Employee Wage Compensation Policy (Rescinded 01/13/15 &
Archived)
5.02
Employee Handbook (Rescinded 01/13/15 &
Archived)
Chapter 6 – Facilities Management
6.01
Facility Rental Policy (Revised
3/7/2012, 10/10/2018, 10/14/2020, 10/20/2021, 2/16/22)
6.02
Billiard Room Policy (Approved 12/4/2002; Revised 6/8/2016, 1/7/2019, 2/13/2019)
6.03
Village Center Operating Hours (Approved 1/3/2006; Revised 4/8/2009, 2/13/2019)
6.04
Policy on Serving Alcohol (Approved
9/13/2006)
6.05
Solicitation Policy (Approved
9/13/2006)
6.06
Educational Classes Policy (Approved
10/2/2006; Rescinded 9/11/2019
)
6.07
Pool & Spa Rules (Approved 7/1/2008; revised 1/13/2016,
5/8/2019, 12/15/2021)
Chapter 7 – Committee & Club
Management
7.01
General Committee Policy (Approved
12/06/2005; Revised
5/7/2010)
7.02
Charter Club Policy and
Procedures (Approved 5/25/2010; Revised
8/4/2010,
2/13/2012, 10/2/2013, 10/1/2014; App. D Revised 4/11/2018)
7.03
Policy on Items Purchased by
Clubs/Committees (Approved
9/13/2006; Rescinded 9/12/2018)
7.04
Volunteer Committee Member Code of Conduct
(Approved
9/11/2007)
Chapter 8 – Orientation Programs
8.01
Chapter 9 – Administrative Programs
9.01
Rental Policy (Approved
9/5/2012; Revised 2/13/2019)
Chapter 10 – Membership Services
10.01
Volunteer Recognition Policy (Rescinded 6/3/2009)
10.02
Conduct of Member Surveys (Approved
9/11/2007)
10.03
Volunteer Policy (Approved
7/13/2016)
Chapter 11 – Corporate Legal
Obligations
11.01
Party/Privacy Walls or Fences Policy (Approved
4/4/2006; Rescinded 10/6/2010)
11.02
Maintaining Age Restriction Policy (Approved
5/10/2005; Rescinded 10/6/2010)
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